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Tracking rental equipment for occasional use

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Rather than investing in add-ons or third party software for QuickBooks to track equipment rented out – particularly if you’re not in the rental equipment business and don’t have tons and tons of tracked items – here’s an easy work-around; use timesheets instead.

  1. Set up a non-inventory item for each piece of equipment
  2. Assign an “Other Name” to each piece of equipment to be tracked
  3. Use timesheets to enter the dates and times the equipment is rented out

Optional bonus – you can mark the time entries as billable, then create an invoice to the customer for the billable expenses.

About Lillian Aaron

Lillian Aaron is inspired by small and mid-sized businesses. She understands the challenges they face and the tenacity required to build strong, growing organizations. Since 1983, Lillian has worked with businesses as a business process consultant helping them implement and support leading-edge products that drive efficiency and profitability for diverse clients. Her friendly, one-on-one consulting style helps business owners and managers feel at ease when adopting and learning new technology systems.

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