Blog Posts for ‘Open Systems’

Does your bank charge the same fees each month? Or, do you have certain recurring payments automatically deducted from your bank account each month?

To save yourself time with data entry as well as a reminder to enter these monthly recurring entries in Bank Reconciliation, use the ‘Recurring Adjustment’ feature in Bank Reconciliation.

In Bank Reconciliation-> File Maintenance-> Recurring Adjustments, select the bank account for the adjustment, enter the Adjustment ID and dollar amount to be deducted. Next, enter the debit or debits that these amounts will be expensed to.

When you enter Bank Reconciliation Transactions, enter the Bank ID and the Transaction Type of Adjustment. To copy in a recurring adjustment enter an “*” with the Adjustment ID you set up in File Maintenance. (For example if you set up a recurring adjustment as FEE enter *FEE) You will then be prompted to copy in this recurring adjustment. You can then edit or leave as is before posting.

It seems like only yesterday when viruses and spyware were at the top of the list of PC annoyances. Today, the evolution takes us to its next kin…Malware. With malware, all you need to do is make one wrong click and *BAM*, you’re infected and there is little left to do with your PC other than call your computer tech and wait until it’s remedied.

There are no tools available right now that can proactively protect you from certain infections because they are “click induced”. This means that the spreading of infection requires that you CLICK on something to trigger the install of this malicious software. You may remember when “Yes”, “No”, and the red “X” actually meant something. Today, all of them equal a single keystroke…”Yes”.

There is, however, a very effective way of avoiding this headache. With these simple steps, you may be able to walk away from that infected website unscathed.

1- At the first sign of infection, it is very important to close out of the window BEFORE it has the chance to spread to your machine. The way to do this is by closing the window WITHOUT actually clicking in the pop-up window. The time it takes to do this is not important because (again) the malware is waiting for your click to advance.

2- To exit a window before infection, press Ctrl+Alt+Del before clicking anywhere else. Once you do this, a list of actions will come up. Click on the Task Manager. Once the Task Manager appears, click on the tab labeled “Processes”. Under the category “Image Name”, you’ll notice a long list of running applications. Look for the following processes:

• iexplore.exe – Internet Explorer
• firefox.exe – Mozilla Firefox
• chrome.exe – Google Chrome

 3- Click on the above process once and then click the “End Process” button. Make sure you get them all, as there are normally more than one instance.

If you manage to do this without first clicking in the annoying pop-up threat, you may have just saved yourself a meeting with your tech.

Keeping up with sales rep commissions can be an arduous task if you are not using the built-in commissions function found in Accounts Receivable.

Commissions due can be calculated based on:

• ‘booked sales’ (when the sale is posted) or when the customer has ‘paid’ the invoice
• percentage of the entire invoice - or percentage of the gross profit of the invoice
• individual line items of an invoice

Also, two Sales Reps can also ‘share’ in the commissions for a particular invoice.

Ask anyone about their ‘password retention policy’ and you’ll hear many variations of how they use this or that software for this and that reason.  When it comes down to it, there are all sorts of reasons to use software to manage your multiple passwords.

Another method that can be very effective is using the same password on every account. While this could potentially provide unwanted access into many accounts, using the same password and changing it periodically also makes your password a moving target and difficult to be broken. However, if you have many passworded accounts, then changing them could become an afternoon project.

Either way, you should your passwords periodically and touch up on those random password creation skills!

Remember – when possible, use a combination of letters, numbers and charactors to improve your password protection.