Open Systems
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Identity Theft Tip (O/T/Q)
The new Massachusetts Identity Theft Protection Regulation recommends that we lock our computer when leaving our desk. You can do this by pressing CTRL + ALT + DEL. This will open the Windows security menu and from there you can click on Lock this Computer. Or, if your keyboard has the Windows key, hold it down and type L. This will lock the screen instantly. Then when you return, just enter your password and everything will be as you left it.
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Test W2′s with SSA’s free program (O/T/Q)
The Social Security Administration offers AccuWage - a free program to test your company's W2’s. This program reports to you any errors found that would affect submitting the W2 Magnetic Media to the SSA. To download the AccuWage 2009 software go to www.ssa.gov/employer/accuwage. If you have used AccuWage in prior years, the SSA recommends that you uninstall the older programs and install the latest version.
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Proofing financial statements (O/T)
As new General Ledger accounts are added during the year, it’s possible an account was added to the Chart of Accounts, but not added to the Balance Sheet or Income Statement reports. One way to confirm that all accounts are included in the statements is to print the Income Statement and the Balance Sheet reports for the latest period and compare the Year-to-Date Income/Loss amount on the Income Statement to the Year-to-Date Income/Loss on the Balance Sheet. If these figures are different, then you most likely have a Revenue or Expense account missing from your Income Statement. There are different ways to determine which accounts are ...
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Improve operations and cash flow with email and fax (O/T)
Did you know that you can email or fax many forms within your software? Direct deposit vouchers, customer invoices and statements as well as purchase orders and ACH vouchers can all be emailed or faxed directly from OSAS and TRAVERSE. As long as you have faxing software and an email with an SMTP server you can set up your software to automatically email and fax. To activate, turn on the email and faxing options in the Options and Interfaces (OSAS) or Business Rules (TRAVERSE) section. Then in the Customer, Vendor and/or Employee set up areas define ...
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Aged Trial Balance versus Open Invoice Reports – what’s the difference? (O/T)
The Aged Trial Balance ages the invoices that fall within the date ranges you specify and allows you to go back to certain periods in time. This is especially handy when reconciling invoices for the prior year a few months into the next year against the Accounts Receivable account in the General Ledger. It will even show those invoices that have subsequently been paid since the period or date that you are running the ATB for, providing the paid invoices haven't been purged yet. In Accounts Payable and Accounts Receivable, the Open Invoice Report for ...
