Quickbooks
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Excel and Word tip to enable data connections
Microsoft Office products such as Excel and Word have safeguards added that are designed to protect your data from malicious harm. One of these protections is defaulted to not allow you to update your spreadsheets used to pull information from other programs without additional steps. You'll know when this is the case when you see a message such as "Security Warning Data connections have been disabled at the top of the Excel spreadsheet alongside a button "Options" or "Enable Editing". To enable the data connection temporarily so that you can continue with your work, ...
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Tracking rental equipment for occasional use
Rather than investing in add-ons or third party software for QuickBooks to track equipment rented out - particularly if you’re not in the rental equipment business and don’t have tons and tons of tracked items - here’s an easy work-around; use timesheets instead. Set up a non-inventory item for each piece of equipment Assign an “Other Name” to each piece of equipment to be tracked Use timesheets to enter the dates and times the equipment is rented out Optional bonus - you can mark ...
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Simple tips to reducing risks of check fraud
Has your company been subject to check fraud? Chances are you will at some point. In 2010, 71% of organizations experienced attempted or actual payment fraud. This has resulted in thousands of dollars in business losses and even bankruptcy. Employee theft is sited as responsible for one-third of business bankruptcies in a U.S. Chamber of Commerce survey. Because checks are the most wide used payment methods for business, the greatest financial losses from payment fraud are attributed to checks. Taking proactive measures to protect your company against check and payment fraud can go a long way ...
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Protecting your computer from ‘malware’
It seems like only yesterday when viruses and spyware were at the top of the list of PC annoyances. Today, the evolution takes us to its next kin...Malware. With malware, all you need to do is make one wrong click and *BAM*, you're infected and there is little left to do with your PC other than call your computer tech and wait until it's remedied. There are no tools available right now that can proactively protect you from certain infections because they are "click induced". This means that the spreading of infection requires that you CLICK on something to trigger the ...
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Clearing old uncleared checks (Q)
If you have outstanding checks from previous years that have never cleared, and feel confident that they never will clear, what’s the best way of getting rid of them? You don’t want to void checks from previous years, as that will make your year-end balance different from your beginning year balance, and may cause your CPA to charge you extra to figure it out. Here’s a simple work-around: Instead of voiding a transaction from the previous year, enter a deposit using the current date Use the same payee, the same amount, and the same expense account as the check you wanted to void. When you reconcile ...
