Inventory/Purchasing

Inventory, Purchasing and Vendor Management


QuickBooks Enterprise helps you to streamline the critical operations of your business such as finances, inventory, sales, purchasing and paying employees — at a fraction of the cost of other systems.

Track Hundreds of Thousands of Vendors and Parts or Service Items

Give your business room to grow with the capacity to add and track hundreds of thousands of vendors and hundreds of thousands of inventory, non-inventory, or service items. That’s more than six times the capacity of any other QuickBooks product.

Know Your Inventory Stock Status

With the built-in inventory stock status report you can check your inventory needs instantly and reorder as needed. See quantities on-hand, on sales order and on purchase order for each item. Set reorder points based on inventory levels and get automatic alerts to help you keep up with demand.

Find Key Vendor Information Instantly

The Vendor Center puts all your important vendor details in one simple screen. See all your vendors, exactly what balance is owed them, and view your entire transactions history (bills, checks, purchase orders, and more). Filter by active vendors, open balance, bills or checks, or create a custom filter. Discover how much business you’re doing with each vendor without running separate reports or going to different screens.

Create & Send Purchase Orders

Create purchase orders in seconds and email them to your vendors right from Enterprise Solutions. Turn any estimate or sales order into a purchase order in just a few clicks without retyping line items or vendor information.

Use Foreign Currencies on Purchasing Transactions

Apply and calculate foreign currencies automatically on purchasing transactions, such as purchase orders, so you can do business with your offshore vendors more easily.

Receive Items & Pay Vendors

Enterprise Solutions automatically tracks every purchase order until the items are received and your vendor is paid. Enter bills when you receive them, set due date reminders, and turn each bill entry into a check with the click of a button.

Create Bills of Materials to Track Costs and Components

Create Bills of Materials (“BOMs”) or “kits” to track the costs and inventory with the Build Assemblies feature and track assembled products more accurately. Include both material and non-material costs – such as labor and overhead — and see how many finished goods you can build based on your current inventory. As you build finished goods, Enterprise Solutions automatically deducts component items from your inventory and alerts you when it’s time to re-order, or when there aren’t enough components for an assembly.

Unit of Measure Conversion

You may buy the same item in one unit of measure, stock it in another, and sell it in yet another. Enterprise Solutions can automate the conversion from one unit of measure to another as the item moves through your business, helping you avoid costly mistakes. With a click, you can instantly convert from cases to pallets, or whatever units of measure you define. The correct units are then printed on invoices, purchase orders, sales orders, pick lists, and packing slips to help streamline your workflows and enable you to easily buy and sell products in precisely the way your vendors and customers prefer.

Available to Promise

The Available to Promise feature puts important inventory data on one simple screen. Easily drill down to see details on which customers have ordered the product, or view open purchase orders that have been placed with vendors.

Sales Order Fulfillment Worksheet

The Sales Order Fulfillment Worksheet shows all your open sales orders on one simple screen. Sort open sales orders by date, by shippable dollar amount, or by customer with one click. Customize whether you want to allow partial shipments, or only complete orders. Select the orders you want to ship, then instantly batch print pick lists, packing slips, or invoices.

Backorder Tracking

Easily see backordered items on purchase orders, invoices and other sales forms. Enterprise Solutions makes it easy to know exactly what still needs to be shipped and what you are still expecting from vendors.

Track Manufacturer’s Part Number

Reduce ordering errors and avoid the hassle of constantly looking up your vendor’s part number. Store the manufacturer’s part number as part of your item definition, making it easier to re–order inventory.

Easy & Convenient Shipping

Ship faster with fewer errors and schedule pickups and track shipments – directly from Enterprise Solutions. Use the customer address information on your sales receipts or invoices to pre-fill FedEx and UPS shipping labels, complete with tracking numbers and bar codes.10 Multi-parcel shipping lets you easily print labels and ship multiple packages from single shipment orders. Enterprise Solutions also offers thermal printer support (Zebra 2844)

Process Returns & Non-standard Goods

Print custom–designed forms to improve your in–shop processes for handling returns, non–conforming and damaged goods, and physical inventory counts. With tools like End–to–end Returned Materials Authorization (RMA) tracking, Non-conforming Materials Worksheet, and Damaged Goods Log can help you make sure nothing falls through the cracks.

Easier Setup and Improved Integration with TrueCommerce EDI

Save time while meeting customer requirements with TrueCommerce EDI, the comprehensive Electronic Data Interchange (EDI) for Enterprise Solutions.EDI is the most widely-used form of business-to-business electronic commerce to automate order processing.

TrueCommerce EDI setup and integration within Enterprise Solutions is easy and reliable. TrueCommerce EDI includes access to free, unlimited phone support from knowledgeable EDI professionals.

TrueCommernce EDI software (an $800 value) is included with Enterprise Solutions. Additional fees apply for the ongoing monthly subscription for EDI transactions.